Outlook is also going to be a better option if you’re married to the idea of using Excel, Word, Teams, or other Microsoft tools.
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Apps for iOS and Android devices for communication on the goīuilt-in features are where Outlook really shines.Labels and filters to make inbox management easier.Integrates with third-party apps for a more unique experience.Connects with Google Workspace apps like Google Drive and Google Calendar.
While Gmail might have fewer built-in features, integrating with your favorite apps and the tools you use every day means you can turn your inbox into an all-in-one dashboard for managing your to-do list, keeping track of the status of new leads or prospects, and just keeping a pulse on your work. Gmail, on the other hand, integrates with other tools and apps so you can create a more unique inbox experience. However, with Outlook, you’re stuck with the features Microsoft chooses to provide. Outlook is feature-rich, offering options like “Rules,” customizable email templates, and more to make managing your inbox a little bit easier. The biggest difference between the two is probably the number of features and integrations they provide. Gmail vs Outlook: What’s the biggest difference?īecause they’re both email clients, Gmail and Outlook are going to function about the same. Many (including Gmail’s most basic features) are available for free. Gmail and Google’s other cloud collaboration tools are incredibly popular, so chances are you’re already familiar with at least one of the apps. Google and Microsoft have been fighting for that top spot as the go-to email client for years, and while Outlook had its moment to shine, many companies are turning to Google Workspace. If you’re just not happy with Outlook and the suite of Microsoft Office tools, your best alternative probably comes at no surprise-Gmail. The best alternative if you’re set on an email client: Google Workspace Thank you for your interest in RingCentral. So, spoiler alert: If you’re looking for an alternative to Outlook, you might be surprised that a new email client isn’t actually what you’re looking for. 1 Instead of sending emails all day, teams communicate through more productive channels like video conferencing, instant messaging, or even just in project management software. So much so that some companies are banning email altogether. But for day-to-day communications, there might be better options out there.Įmail can be distracting and impersonal. You need it to sign up for apps, get newsletters from your favorite brands, and communicate with team members once in a while. Sure, email is a necessity for just about everyone. They’re symptoms of an outdated communication method. If you’re searching for an alternative, you can probably think of a few yourself.īut unfortunately, many of the issues people have with Outlook aren’t unique to Outlook. We won’t list all the reasons why Outlook is difficult to use. 📥 Are you over email? If you hit at least one of the points on our checklist, it’s time to consider an email alternative.
So, if you’re ready to step away, at least partially, from Outlook, we’ve got some options for you to choose from. Is it any wonder that trying to handle everything in Outlook has become so challenging? Yes, the type you get in your (physical) mailbox. It was literally conceived as an electronic letter.
Here’s the thing-and it’s not Outlook’s fault either-but email just wasn’t designed to do all of these things. If you’re predominantly using Microsoft Outlook to communicate with your coworkers, clients or customers, prospects, vendors, and so on… you might’ve found yourself wondering if there’s a better way to do things like get quick answers and brainstorm ideas. Is email still the best way to get stuff done (quickly) ?Īs you might’ve guessed from the title, we’d say no. You’ve got email, video calls, instant messaging… the list continues. Digital communication these days can feel a little bit messy.
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